Notice has hereby been given that the Annual General Meeting for Business North Harbour Incorporated will be held at Business North Harbour, 12 Parkway Drive, Rosedale, on Thursday 22nd October 2020, commencing at 4.00pm via the following: Business North Harbour Your Business North Harbour e-newsletter, first distributed 9th September 2020 and fortnightly thereafter, via our AGM 2020 Webpage and social media portals, via postal advice 8th September and 29th September 2020, via e-mail 29th September 2020 and in the North Shore Times & North Harbour News – Public Notices 1st October 2020.
If due to COVID – 19 restrictions an in-person meeting is unable to take place as scheduled, Business North Harbour will apply to modify the Constitution and rules of Business North Harbour Incorporated and use electronic means, if necessary, to hold our AGM, in accordance with the COVID – 19 Response Bill passed into law in April.
Eligibility
Whilst any interested party is welcome to attend, the Association’s Constitution stipulates the following:
MEMBERSHIP CRITERIA/VOTING RIGHTS
(Refer to clause 5 for complete criteria and rights details)
5.1 The membership of the Association shall consist of Full Members. A person shall be entitled to be a Full Member of the Association if that person:
5.1.1 Owns one or more commercially rated properties within the BID Targeted Rating Area; or
5.1.2 Occupies or is the tenant of one or more premises (with a floor space of not less than 10 square metres) of a commercially rated property within the BID Targeted Rating Area and who operates a business from those premises for not less than 50 business days a year; and
5.1.3 Has not previously been expelled from the Association, unless the Executive Committee has resolved to readmit that person under Rule 11.5.
5.1.4 Has fully paid up all fees, subscriptions levied by the Association pursuant to Rule 9.
5.2 Any person entitled to be a Full Member of the Association and who wishes to become a member shall provide details of their name, business identity, contact details and business to the Secretary.
5.3 Each Member, which is not an individual, shall designate an individual representative to act on its behalf in all matters relating to the Association, and shall notify the Secretary of that representative’s details (abridged).
5.4 The rights of the Members of the Association shall be as follows:
• Each Full Member shall be entitled to one vote.
5.5 Proxy votes are permitted for Members entitled to Full Membership under Rule 5.1 at any Annual General Meeting of the Association, provided that the proxy vote forms are signed by both parties and presented at each voting time and that no Member shall represent more than three proxies at any one voting time.
To be eligible to vote you must have completed the necessary membership forms and forwarded them to arrive with the Association prior to the date for the Annual General Meeting.
Members wishing to stand for election as an Executive Committee Member must complete and submit the Nomination Form no later than 7 days prior to the date for the Annual General Meeting.
AGM FORMS and documentation
- AGM 2020 Agenda
- AGM Notice 2020
- Minutes from the AGM held on 24th October 2019
- Business North Harbour Inc. Financial Audited Statements, FYI 30th June 2020
- Business North Harbour Incorporated's Constitution as adopted at the 2018 AGM
- Business North Harbour Annual Report: 30th June 2020
- Business North Harbour Business Plan 1 July 2020 - 30 June 2023
- Proxy Voting Form - AGM 2020
- Nomination forms for Executive Committee members for 2020/22
- Business North Harbour Full BID Membership Form
We look forward to meeting you as attendance at the AGM is open to all and ask that you register your attendance by completing the form (on left) for catering and administration purposes.
Should you have any further questions please do not hesitate to contact Business North Harbour’s General Manager Kevin O’Leary (kevin@businessnh.org.nz) or by telephone (09) 968 2222, mobile 0274 799 563.
